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Hair salon scheduling with a column for every stylist.

Patcher is simple scheduling software for small hair salons: a column for each stylist, services booked at their real length, formulas kept on the client and cancellations filled from clients booked later. It’s $29 a month for 1–2 people.

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Hairstylist working with a seated client in a small neighborhood salon.
An example day

A Thursday at a two-stylist salon.

Color, cuts and blowouts run very different lengths, so the day is uneven by design. Then Nicole’s 11:00 cut and blow-dry cancels.

Fern & Finch Hair Studio · Thursday

Cancellation filling

Nicole’s 11:00 cancelled. Here’s how it got filled.

  1. A customer cancels

    Sophie texts at 8: she’s sick, so her 11:00 cut and blow-dry with Nicole is off. That leaves the hour before lunch open.

    11:00–12:00 with Nicole Open

  2. Patcher finds who fits

    Customers booked later who fit the opening, closest fit first.

    • Megan Doyle · Cut & blow-dry, 60 min

      Booked Saturday 3:00 with Nicole

      • Same length: 60 minutes
      • Nicole is free at 11:00

    • Ruth Tan · Women’s cut, 45 min

      Booked next Tuesday 10:00 with Nicole

      • Shorter: 45 of the 60 minutes
      • Nicole is free at 11:00

  3. You approve who gets asked

    You see who’s on the list and choose who gets asked: Megan first, then Ruth. Nothing is sent before you approve.

  4. Megan Doyle accepts

    Megan gets one text, sees Saturday 3:00 next to today at 11:00 and taps Accept. Ruth is never texted.

  5. The schedule updates

    Megan’s cut and blow-dry moves to 11:00 with Nicole, and Saturday 3:00 opens up for another client.

    11:00–12:00 with Nicole · Megan Doyle Filled

    Saturday 3:00 with Nicole Open for someone else

You stay in control

  • Nothing goes out until you approve.
  • Offers go out one at a time. Unanswered ones close on their own.
  • The customer chooses: the earlier time or theirs.
  • Outreach stops once someone accepts.
  • Pause it anytime with one switch.
  • Customers can reply STOP to opt out.

See how cancellation filling works

How it works

How does Patcher work for hair salons?

From setting up your service menu to the next appointment at the chair, here’s how a small salon runs its book in Patcher.

  1. 01

    Set up your menu at its real lengths

    Add cuts, color, highlights, balayage and blowouts with their price, length and any buffer for cleanup. A balayage blocks two hours and a bang trim blocks fifteen minutes, so the day adds up the way it does at the chair.

  2. 02

    Keep every formula on the client

    Write the color formula, developer, processing time and preferences in the client’s notes, and what changed on each appointment. When she’s back in eight weeks, it’s all there before she sits down.

  3. 03

    Book the next visit before she leaves

    While she’s at the front, pick the service and the stylist, and Patcher shows times that fit in six or eight weeks. Every time is checked against that stylist’s day before it saves.

What’s included

Does Patcher do what hair salons need?

Every plan includes every feature.

Can clients book a salon appointment online? Yes
Clients pick a service and a time. Blowouts book instantly; color corrections come in as requests. How online booking works
Does it send automatic appointment reminders? Yes
Reminder texts go out before each appointment, plus confirmations for online bookings.
Can I rebook a client every 6 or 8 weeks? Yes
Book a repeating appointment at the rhythm her color needs, and she stays on the schedule.
Can I see every stylist’s day side by side? Yes
One calendar with a column for each stylist, their openings and blocked time like lunch.
Will it stop me double-booking a stylist? Yes
Every time is checked against the day before it saves. If you mean to overlap, Patcher asks first. How booking works
Can a cancelled cut or color be filled? Yes
Customers booked later are lined up for the opening. You approve, and they’re texted one at a time. How cancellation filling works
Can I check the day on my phone between clients? Yes
Patcher works in your phone’s browser, with a day view made for a small screen.
Can I switch from a paper book or another salon system? Yes
Setup and switching help is free. Your subscription is priced separately. How switching works
Good fit

Who Patcher suits best.

  • Salons with one to ten stylists, each with their own book.
  • Salons where a balayage and a bang trim share the same day.
  • Stylists who book the next visit before the client leaves the chair.

  • Coming from paper or another system?

    Setup and switching help is free. We agree what comes over, then handle the transfer. See how switching works

  • More than ten people taking appointments?

    Let’s talk it through first. Book a call

Pricing

How much does Patcher cost for hair salons?

One price for your team, by how many people take appointments. Count the stylists who take appointments: a two-chair salon starts on the smallest plan, and a front desk person who only books doesn’t count.

  • 1–2 people

    $29 /month

    Total for your team

  • 3–6 people

    $79 /month

    Total for your team

  • 7–10 people

    $149 /month

    Total for your team

Every feature. Every plan. Free to try for 14 days.

Monthly billing. Cancel anytime.

See everything every plan includes

Questions hair salons ask about Patcher

How much is it for a salon with two stylists?

Patcher is $29 a month for 1–2 people taking appointments, so a salon with two stylists is on the smallest plan. Bigger salons pay by how many stylists take appointments, never per booking, and every plan includes every feature. It’s free to try for 14 days.

Where do I keep color formulas and client notes?

In the client’s notes. Keep her formula, developer, processing time and preferences there, and write what you did on each appointment. When she rebooks, the last formula and anything you changed are on the appointment before she’s in the chair, so any stylist covering can pick it up.

Can I fit a quick cut in while a client’s color processes?

Yes, when you choose to. Patcher doesn’t track processing time on its own: it checks each stylist’s day, flags the overlap and asks before it saves. If you mean to work the cut in, book it anyway. Keep the toner time in the color client’s notes so nothing gets missed.

If a client cancels, who gets offered her time?

Clients already booked later whose service fits the opening: the same length or shorter, with a stylist who’s free then, so a two-hour color never lands in a one-hour gap. You choose who gets asked and in what order. Everyone keeps their current appointment until someone accepts, and a client who says no keeps hers while the next person you approved is asked.

Can I move my salon over from a paper appointment book?

Yes, and the setup and switching help is free. Tell us what you keep today, whether that’s a paper book, a spreadsheet of clients or another salon system, and we agree what comes over and handle the transfer. Your subscription is priced separately.

More for hair salons

  • Cancellation filling

    Offer a cancelled time to customers booked later, after you approve the lineup.

  • Online booking

    A booking page where customers pick a service and an open time.

  • Appointment scheduling

    Book a caller into a time that fits before you hang up.

  • Barbershops

    For shops with a few chairs: quick cuts back to back, walk-in time held open, and booking from your Instagram link.

  • Nail salons

    For salons with a few techs: set, fill and pedicure lengths with cleanup buffers, client notes and online booking.

  • Spas & estheticians

    For small spas and estheticians: intake questions when clients book, consult requests and a column per provider.

See Patcher for other businesses

See Patcher with a sample business.

Try the live demo, no signup required, or set up your own day.

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